On the 1st of June 2011, Bankart d.o.o., Ljubljana, Procesiranje plačilnih instrumentov, introduced the E-Invoice System in co-operation with banks. Abanka Vipa d. d., Gorenjska banka d. d., Hypo Alpe-Adria-Bank d. d., KD Banka d. d., Nova Ljubljanska banka d. d., Probanka d. d., Raiffeisen banka d. d. and UniCredit Banka Slovenija d. d. joined the uniform system on 26 September 2011 and Banka Sparskasse d. d., Delavska hranilnica d. d. and Poštna banka Slovenije d. d. on 3 October 2011. The new harmonised system allows the banks and the Public Payments Administration of the Republic of Slovenia (UJP) to send and receive electronic invoices to and from their clients using their own solutions (e.g. electronic banking services). E-Invoice exchange between the clients of different banks and the UJP is carried out through the so-called central processor, which is the role of Bankart. With the establishment of the E-Invoice System, Bankart expanded its processing services to the area of electronic invoice exchange.
The development of electronic operations is a topical process present in all areas of the contemporary business world and focused on the use of modern IT achievements for the purpose of business communications – exchange of data and documentation. One of the most topical processes is the development of electronic invoice (e-invoice), which is expected to have the same effects as those of e-payments.
What are the benefits of the E-Invoice System
The introduction of issuing and receiving e-invoices has great potential benefits for all participants in the process. This brings considerable savings of handling and postal costs and simplifies the existing invoice issue and receipt processes in companies and receipt by consumers.
Bankart establishes the required infrastructure
Some companies in Slovenia are already issuing electronic invoices, submitting them to recipients (natural and legal person) via diferent channels or e-mail. The e-invoice exchange is also offered to its clients (budget users) by the Public Payment Administration of the Republic of Slovenia (UJP). For the successful exchange of e-invoices, it is crucial to provide adequate infrastructure in which all banks and the UJP will participate, which will enable the achievement of the critical mass of users of the services provided.
Intention and goal of establishment of E-Invoice System
On the initiative of some banks and under the auspices of the Bank Asociation of Slovenia (BAS) an idea on setting up a system for electronic invoice exchange was formed in Slovenia in 2007. The goal of setting up this system is to provide the users of banking e-solutions and the UJP a simple electronic invoice exchange through established and secure connections. A pilot solution for electronic invoice exchange was established in 2008, first in two banks. After that, the so-called temporary system of electronic invoice exchange was set up, which seven banks joined. A parallel electronic invoice exchange was set up in Bankart on 1 June 2011.
Bankart expands the range of processing services
With the establishment of the E-Invoice System, Bankart expanded its processing services to the area of electronic invoice exchange. With the establishment of the E-Invoice System in Bankart, the banks and the UJP can now efficiently exchange documents in the electronic form, namely:
- e-return mail,
- e-login/logout for receiving e-invoices,
- statement of the e-invoice issuer on inclusion in the E-Invoice System.
Functioning of the E-Invoice System
In the E-Invoice System the received e-invoices are currently processed by the central processor every day in three daily clearing cycles, with the option of future upgrade of functionality, such as exchange of other electronic documents related to the issuing and receiving e-invoices.
The banks currently using the E-Invoice System
Banka Celje d. d., Banka Koper d. d., Banka Volksbank d. d. and Nova kreditna banka Maribor d. d. started using the E-Invoice System on 1 June 2011 and Deželna banka Slovenije d. d. on 20 June 2011.
Abanka Vipa d. d., Hypo Alpe-Adria-Bank d. d., Nova Ljubljanska banka d. d., probanka d. d., Raiffeisen banka d. d. and UniCredit Banka Slovenija d. d. on 26 September 2011 switched from the temporary system to the Bankart system. On the same day, E-Invoice System started being used also by Gorenjska banka d. d. and KD Banka d. d.
Banka Sparskasse d. d., Delavska hranilnica d. d. and Poštna banka Slovenije d. d. will start using the system on 3 October 2011. Other banks and the Public Payments Administration of the Republic of Slovenia willgradually join the system.
What is E-Invoice?
E-invoice is an invoice issued by the issuer to the recipient in electronic form, which is sent to the recipient via E-Invoice System. The E-Invoice System allows for the exchange of invoices between the senders and recipients of invoices the electronic form.
Participants in the E-Invoice System
After all participants introduce the E-Invoice System there will be: Abanka Vipa d.d., Banka Celje d.d., Banka Koper d.d., Banka Sparkasse d.d., Banka Volksbank d.d., Delavska hranilnica d.d., Deželna banka Slovenije d.d., Factor banka d.d., Gorenjska banka d.d., Hranilnica Lon d.d., Hypo Alpe-Adria bank d.d., KD Banka d.d., Nova kreditna banka Maribor d.d., Nova ljubljanska banka d.d., Poštna banka Slovenije d.d., Probanka d.d., Raiffeisen banka d.d., SKB banka d.d., Unicredit banka Slovenija d.d., Public Payments Administration of the Republic of Slovenia.